UIC Office of the Vice Chancellor of Student Affairs

*Question:*	I need to hire a student. What do I do?
*Answer:*	Simply submit a job order by logging into www.uiccareers.com.
*Question:*	Can I pay the student whatever I want?
*Answer:*	No, there is a Student Employment Wage Plan that has specific steps and qualifications for each step. Students must qualify based on actual work experiece/volunteer experience for higher steps.
*Question:*	Can I start the student to work right away?
*Answer:*	The student must be cleared by the Student Employment Office first. The Supervisor must complete a Student Employee Requisition form (see FORMS on the right hand side) and give it to the student. They student will need to complete the hire paperwork at our office.
*Question:*	Does the student need to show any documents for employment?
*Answer:*	Yes, like all other employees at the University, the student must show the appropriate employment documents. Please see the Employment Documents link that is available on the right side of the screen.
*Question:*	What are the requirements for student employees?
*Answer:*	A student must be registered for and maintain a minimum of 6 credit hours. Certain exceptions are made for a graduating senior who only needs less that 6 credit hours or if a student has a financial, emotional, or physical hardships. This request is made through the Civil Service System. Please contact the Student Employment Office for details.
*Question:*	What is Banner?
*Answer:*	Banner is the University's integrated system. The HR and Payroll modules were implemented on December 29, 2003. An employee must be entered into Banner before time can be submitted.
*Question:*	How do I submit the hire information to be entered into Banner?
*Answer:*	An authorized Student Employment Representative must submit the hire information through a PITR (Personnel Information Transmittal xxxx) form. Once Student Employment receives the PITR form, the information is entered into the Banner system. Once entered,departments can submit hours to the Payroll Office.
*Question:*	What is a position number and why do I need to use it?
*Answer:*	The Banner system requires a position for each position class. Students will be pooled positions which means a unit can use the same position number for every student hired in a certain title. The position number's information will default into a job which is held by an actual student employee.
*Question:*	How do I track hours and submit time?
*Answer:*	Students need to sign in on a daily basis. Departments can use the Daily Time Report which is available under the FORMS section. Every two weeks, the hours should then be submitted either through the web-time entry system or department originated through the Banner system.
*Question:*	My student worked over 8 hours? Is the student entitled for overtime?
*Answer:*	By law, student employees are entitled to overtime if they work over 8 hours in a day or 40 hours in one week.
*Question:*	Are students entitled for paid lunches and breaks.
*Answer:*	If a student works more than 5 hours continuosly, they can be given a unpaid lunch.
*Question:*	Are students entitled to paid vacation or jury leave?
*Answer:*	Students are paid on an hourly basis for time worked.
*Question:*	My student got injured on the job. What should I do?
*Answer:*	Give the student a Supervisor's First Report of Occupational Injury or Illness. They can visit any hospital that they choose, however the emergency room must complete the form. The form must be forwarded to the Office of Worker's Compensation.
*Question:*	Why am I being charged FICA?
*Answer:*	When a student is not registered for 6 hours or more, FICA will be automatically deducted. This will usually occur during the summer time when a student is not enrolled for classes. This is also a good signal that a student dropped below 6 credit hours during the fall/spring term. Contact Student Employment if this happens.